Employee records and branches
Keep profiles, branches, managers and qualifications together. Import CSV/XLSX files with mapped columns and a change preview; employees can update their contact details.
For small and growing businesses in India
Attendance. Leave.
Office work, together.
Workniva helps business owners, HR teams and managers manage employees across offices, branches and field sites. Bring attendance records, leave approvals, employee requests and salary preparation into one shared workspace.
Office & field attendance
Reviewed salary inputs
Employee self-service
Good morning, team.Example workspace
Present today46/52
Exceptions3
Leave pending2
AM
Anjali Menon
First in 09:02
PresentFirst in 09:02
RD
Rahul Das
Field check-in · needs review
Needs reviewField check-in · needs review
MT
Meera Thomas
Approved leave
On leaveApproved leave
Punch export importedExample · 128 records received
“What needs my attention?”Text assistance · Premium Voice add-on
Employee records·CSV / XLSX import·Connector API·Leave & overtime·Salary preparation·Mobile field check-ins
Start with the way your team works
Office staff, field workers, or both.
Workniva brings attendance evidence and employee requests together so managers can review them before they become salary inputs.
Already using a punching machine?
Upload the export your attendance software already produces (ZKTeco, eSSL, Matrix and generic layouts are recognised as is), or run the Workniva connector on the office PC to send new records from the export file or directly from the vendor database. Every path is de-duplicated and reconciled against what already arrived; exact-model compatibility is confirmed per customer before you rely on automatic sync.
Managing people away from the office?
Assign a worksite or travelling-work policy. Staff submit mobile check-ins with location and a selfie when required, and managers review the evidence before accepting attendance.
Preparing the monthly payroll inputs?
Resolve missing punches, approve leave, overtime and comp-off, then prepare salary runs with PF, ESI, professional-tax and LWF estimates, loan recoveries and payslips. Bank upload files and Tally/Zoho journals are prepared for your accountant to check and execute — Workniva does not move money or file returns, and estimates are not certified compliance.
Device compatibility depends on the exact model, firmware and export format. No physical device model has been verified yet. Request a compatibility review before relying on automatic device sync.
What you can manage
Daily attendance to reviewed salary inputs.
Give employees, managers, HR and finance a shared view of the work that needs their attention, with access suited to each role.
Attendance from your machines, four ways
Upload a machine export as is, verify it against what already synced, run the connector on any PC or small box (CSV or direct-database mode, punches within seconds), or let a vendor cloud push to the API. Original records are kept, duplicates never counted, and each device shows its health and received / source counts. Compare the connectivity options.
Mobile attendance for field staff
Assign fixed sites or travelling work. Capture GPS and private selfies, save punches in an encrypted offline queue, then sync for review. Every mobile punch needs approval.
Kiosk mode for a shared device
Turn one tablet at the gate or reception into a check-in point: staff enter their employee ID and a personal PIN, with a selfie if you require one. A rotating on-screen code lets people punch from their own phone while physically present. No biometric templates are read or stored.
Shifts, rosters and rotations
Set working weekdays, branch holidays and effective-dated shifts, including overnight work. Plan a week or month on the roster grid, put teams on a rotating pattern with staggered offsets, and let work on a rostered day off earn compensatory leave once a manager approves it.
Leave and overtime approvals
Manage leave types, balances, accruals and half-days with a transaction history. See who is away on the team calendar (with .ics export), and route leave, corrections and overtime through authorized reviewers.
Salary preparation and month-end outputs
Lock reviewed attendance, set salary structures, recover staff loans and advances, and publish private statements. PF, ESI, professional-tax and labour-welfare-fund estimates come from effective-dated rules for eight states and can be overridden with a reason. Out come payslip PDFs, salary registers, ECR/ESIC/PT layouts, bank transfer files and Tally or Zoho journals — for your accountant to check and your bank to execute.
Office requests and expenses
Track office and IT requests, receipt-backed expenses, comments and tasks. Group approved expenses into reimbursement batches and record payments made outside Workniva.
Assets, onboarding and exits
Use onboarding and exit checklists. Record asset allocation, employee acknowledgement, condition and returns, with a history of who held each item.
Documents and policies
Share private, versioned documents, request acknowledgements and track expiry reminders. Prepare template letters for review before use.
Employee self-service
Give people access to their attendance, leave balances, requests and published salary preparation statements. Share announcements and capture read acknowledgements.
Reports and notifications
Filter and export attendance, field-attendance, leave, overtime, expense and asset reports. Get in-app notifications with optional email or WhatsApp delivery, quiet hours and daily digests.
Optional AI assistance
Ask about permitted attendance, leave and policy information. Review AI-assisted receipt extraction, report suggestions and helpdesk answers; leave drafts require confirmation. AI provider setup is required.
For outdoor and travelling teams
A worksite can be wherever your team is.
Give field staff a mobile attendance option when there is no terminal nearby. Set up the field app online from a supported browser, then save check-ins if the connection drops.
Set the site policy
Assign workers to a fixed-site geofence or a travelling-work policy. Choose GPS accuracy limits, whether a selfie is required, and how long location and photo evidence is kept.
Capture, save and sync
Workers choose when to capture location or open the selfie camera. A separate passphrase protects the local queue. Sync within its 24-hour lifetime; unsynced punches are not yet submitted.
Review before counting
Managers review missing evidence, location exceptions and delayed uploads. Accepted punches enter attendance; unresolved submissions block payroll locking. Original device logs stay intact.
Camera and location need permission and HTTPS on phones. This captures evidence at check-in, without continuous location tracking or face recognition.
Premium Voice · Optional add-on
Ask in a familiar language. Listen when it helps.
Use Indian English, Malayalam, Tamil, Telugu or Kannada to ask the assistant a question. Review the transcript, read the answer, or select Listen for spoken playback.
You control the recording
Start, stop or cancel microphone recording. Edit the transcript before asking your question; speech alone does not submit an HR action.
Answers follow your access
The assistant uses information your role allows. Text assistance remains available without the voice add-on, when AI is configured.
Private, temporary playback
Listen to generated answers through an authenticated audio player. Audio expires automatically, with separate monthly limits for speech input and spoken answers.
Premium Voice needs separate activation and configured speech providers. Provider usage is chargeable; confirm allowances and pricing before activation. Language and microphone quality should be checked with your team during setup.
Access and accountability
The right information for each role.
Organization, role and branch permissions shape what each person can see and do. Sign in with a password or Google, add authenticator-based protection, keep documents and selfies private, and trace key submissions and decisions in the audit log.
How it works
Set up, review and prepare for month end.
Bring your team together
Import employees, assign branches and shifts, then add device exports or configure worksites for mobile attendance.
Review the exceptions
Review incomplete attendance, field punches, corrections, leave and overtime. Employees can follow their own requests while managers resolve exceptions.
Lock and export
Lock reviewed attendance, then prepare salary statements with PF, ESI, professional-tax and labour-welfare-fund estimates, payslips, bank files and accounting journals. Income tax is not calculated, and Workniva never files a return or moves money — your accountant checks the figures and your bank makes the payments.
A simple start
Choose the workspace you need.
Simple prepaid plans. Start with a 14-day free trial, then pay for as many months as you like — no auto-debit, no lock-in.
₹799 / month
25 employees included · ₹20 per additional employee
- People, attendance, leave and reviewed field punches
- Reviewed attendance exports
- One branch and one device connection
₹1,499 / month
50 employees included · ₹30 per additional employee
- Everything in Essential
- Office requests, assets, tasks and reimbursements
- Three branches and three device connections included · any number more at ₹299/branch/month
Pay for 1 to 24 months at a time. Today payment is by UPI to Workniva's account with a reference code: you submit the transaction ID after paying and we activate the pack on manual verification (usually within a few working hours, at most one working day). Card and net-banking checkout through Cashfree arrives once the gateway account is activated. Validity is extended from the end of your current period. Premium Voice is a separately activated add-on. Applicable taxes are included in the amount shown at checkout.
Good to know
Questions teams ask us.
Workniva is for small and growing businesses managing office staff, field workers or multiple branches. Owners, HR teams and managers review attendance and approvals in one place; employees can follow their own leave, requests and records. Available features depend on your plan.
Workniva does not require inbound access to your office network. Attendance records can reach Workniva in four ways:
- Upload an export from supported attendance software.
- Run the Workniva Connector on a Windows PC or small always-on device. It can import CSV files or read a supported vendor database and securely send punches to Workniva.
- Connect a supported vendor cloud to the Workniva API.
- Use direct device-to-cloud ADMS integration, currently available as an invitation-only pilot for approved device models and firmware.
Workniva retains punches with unknown direction for review. It does not assume that alternating punches mean arrival and departure. Confirm the device’s attendance-status settings and export mapping before relying on calculated working hours.
Workniva prepares salary calculations from agreements and reviewed inputs, and — when your accountant turns it on — adds indicative PF, ESI, professional tax and labour welfare fund estimates from effective-dated rule versions (professional tax and labour welfare fund for Kerala, Tamil Nadu, Karnataka, Maharashtra, Telangana, Andhra Pradesh, Gujarat and West Bengal), plus any TDS figure your CA advises. Every component shows the rule it used and can be overridden with a reason, and you can download EPFO ECR, ESIC and PT layouts. Workniva does not compute income tax and does not file or remit anything; verify amounts with your chartered accountant.
Access is scoped by organization, role and branch. Employees see their own records; HR, managers and accountants see what their role allows. Key workflow actions and review decisions are recorded in an audit log.
Yes, after signing in online and setting up their assigned sites and encrypted local workspace. They can save field punches offline and explicitly sync when connected, within the 24-hour local workspace lifetime. A reviewer must accept the submission before it changes attendance.
Essential is ₹799/month for one branch and 25 employees; Premium is ₹1499/month for three branches and 50 employees, with any number of additional branches at ₹299/branch/month. Every workspace starts with a 14-day free trial; you then prepay for 1 to 24 months at a time. Nothing renews automatically.
No. Premium Voice is an optional, separately activated add-on with usage limits and configured providers. It supports Indian English, Malayalam, Tamil, Telugu and Kannada. Standard text assistance does not require this add-on.
Recently added: a team leave calendar, WhatsApp notifications, Google sign-in, prepaid billing packs (UPI now, Cashfree pending), rosters and rotational shifts with comp-off, kiosk mode, statutory estimates, payslips, bank files and Tally/Zoho exports, and a contact page. Next on the roadmap: a single month-end checklist, one approvals inbox, scheduled reports, posting the salary journal straight into Tally and Zoho, Malayalam and Tamil employee screens, and a certified device-connection programme. Income tax (TDS) is not calculated and Workniva does not file returns or move money; no delivery dates are promised.
Start free
Bring your team’s daily work into one place.
Start with your people and attendance. Add field sites, office workflows and Premium Voice as your team needs them.
- 14-day free trial
- No card required
- Import your team from CSV